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Terms of Service

Last Updated: September 29, 2026
Effective Date: September 29, 2026

Welcome to Rho Bots. These Master Terms of Service (“Terms”, “Agreement”) constitute a legally binding agreement between Rho Bots LLC (“Company”, “we”, “us”, or “our”), a Florida limited liability company (Document Number L26000472458), and you (“User”, “you”, or “your”), whether personally or on behalf of an entity or Discord server.

These Terms govern your access to and use of our Discord applications (including Logi Bot / LG3 and Stats Bot / ST8), web applications (including app.rhobots.gg and rhobots.gg), support portals, and all related software tools, APIs, and services (collectively, the “Services”).

By installing our Discord bots, inviting them to a Discord server, accessing our web applications, or registering an account, you acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Policy. If you do not agree with these Terms, you must immediately discontinue use of the Services and remove our applications from your Discord servers.

1. Eligibility and Discord Requirements

Section titled “1. Eligibility and Discord Requirements”
  1. Age Requirement: You must be at least thirteen (13) years of age, or the minimum legal age required in your country of residence to use Discord and online digital services, to use our Services. By using the Services, you represent and warrant that you meet this age requirement.
  2. Discord Terms of Service: Our Services integrate with Discord Inc. (“Discord”). You agree to comply at all times with the Discord Terms of Service and Discord Community Guidelines. Any violation of Discord’s policies while using our Services constitutes a violation of these Terms.
  3. Authority: If you configure or install our Services on behalf of a Discord guild/server, gaming alliance, or coalition, you represent and warrant that you have the requisite administrative authority and permissions within that community to bind it to these Terms.

2. Description of Services

Section titled “2. Description of Services”

Rho Bots LLC provides game analytics, event management, and team roster automation tools designed for online multiplayer alliances:

  • Logi Bot (LG3): Discord automation bot providing alliance roster management, 151-keep tracking, alt account mapping, vacation tracking, automated event points logging, and real-time Discord notifications.
  • Stats Bot (ST8): Discord analytics bot providing player combat statistics parsing, troop type breakdowns, growth tracking, and automated alliance leaderboards.
  • Web Application (app.rhobots.gg): Interactive web dashboard offering multi-roster builders, drag-and-drop keep assignment, conflict detection, high-resolution Discord roster export, and role-based permissions synced with Discord OAuth2.
  • Support & Documentation Portal (rhobots.gg): User guides, administrative setup documentation, and service status updates.

3. Account Registration & Discord OAuth2

Section titled “3. Account Registration & Discord OAuth2”
  1. Authentication: Access to certain web dashboard features requires signing in via Discord OAuth2. We rely on Discord for authentication and role verification.
  2. Account Responsibility: You are solely responsible for maintaining the confidentiality of your Discord account and for all activities that occur under your session. You agree to immediately notify Rho Bots LLC of any unauthorized access or security breach at support@rhobots.gg.
  3. Accuracy of Data: You agree that any information, player names, or configurations you submit through our Services are accurate to the best of your knowledge.

4. Subscription Tiers, Billing, and Payments

Section titled “4. Subscription Tiers, Billing, and Payments”

4.1 Payment Processors & Billing Services

Section titled “4.1 Payment Processors & Billing Services”

All payments, invoicing, taxes, and billing management for our paid subscription tiers (as described on our pricing page or within our applications) are processed securely through our authorized payment processor, Stripe Inc. (“Stripe”).

By subscribing to a paid tier, you agree to the Stripe Services Agreement and Stripe Privacy Policy. Rho Bots LLC does not collect, handle, or store raw credit card numbers, CVVs, or banking credentials; all payment methods are tokenized and stored securely by Stripe.

4.2 Billing Cycles & Automatic Renewal

Section titled “4.2 Billing Cycles & Automatic Renewal”
  • Billing Intervals: Subscriptions are offered on recurring monthly, 4-month season pass, or annual billing cycles.
  • Automatic Renewal: Unless cancelled prior to the end of the current billing cycle, your subscription will automatically renew at the then-current standard rate using your designated payment method through the billing provider.
  • Tier Quotas & Entitlements: Certain features (such as keep slot limits, active roster drafts, advanced OCR scan quotas, and role management) are restricted by your server’s active subscription tier. Attempting to bypass subscription gates or quotas is strictly prohibited.

4.3 Cancellations and Refunds

Section titled “4.3 Cancellations and Refunds”
  • Cancellation: You may cancel your subscription at any time via the Stripe Customer Portal accessible in your server billing settings (app.rhobots.gg/settings), via links provided in your receipt emails, or by contacting our billing support team at support@rhobots.gg. Cancellation takes effect at the end of the currently paid billing period, and you will retain access to paid tier features until that period concludes.
  • Refund Policy: Due to the digital and real-time nature of our services and server compute costs, subscription payments are generally non-refundable except where required by applicable law or as determined in our sole discretion for verified billing errors submitted to support@rhobots.gg.

5. Acceptable Use and Community Standards

Section titled “5. Acceptable Use and Community Standards”

You agree that you will not:

  1. Abuse or Overburden Infrastructure: Engage in automated rapid-fire requests, denial-of-service attempts, or any action that imposes an unreasonable load on our servers, APIs, or database connections.
  2. Reverse Engineering: Decompile, reverse engineer, disassemble, modify, or create derivative works of any part of our Discord bots, OCR parsing pipelines, or web applications.
  3. Falsify Game Statistics: Submit forged, digitally altered, or fabricated game screenshots, OCR spoofing, or fraudulent combat statistics intended to manipulate alliance leaderboards or competition rankings.
  4. Resell or Commercialize: Resell, sublicense, lease, or commercially exploit our Services without prior written authorization from Rho Bots LLC.
  5. Malicious Content: Upload or transmit any malware, viruses, malicious code, or illegal content through our command interfaces or image upload endpoints.
  6. Circumvent Security: Attempt to bypass Discord role verification, access unauthorized server records, or tamper with another alliance’s private data.

Rho Bots LLC reserves the right to immediately suspend or permanently terminate access to any user or Discord server found violating these standards.

6. Image Processing and Optical Character Recognition (OCR)

Section titled “6. Image Processing and Optical Character Recognition (OCR)”
  1. Submission of Media: Certain features of our bots allow users to submit in-game screenshots to extract troop statistics, keep names, dragon levels, and event points.
  2. Third-Party Processing: As disclosed in our Privacy Policy, user-submitted images are transmitted via encrypted connections to the Google Cloud Vision API solely for transient optical character recognition text extraction.
  3. No Ownership Transfer: You retain all rights to any images you submit. You grant Rho Bots LLC a temporary, non-exclusive license to process and parse submitted images solely to provide the Services. We do not use your images for marketing or machine learning training.

7. Intellectual Property Rights

Section titled “7. Intellectual Property Rights”
  1. Our Intellectual Property: The Services, including all source code, algorithms, software architectures, user interface designs, visual layouts, graphics, documentation, and the Rho Bots name, logo, and brand assets, are the exclusive intellectual property of Rho Bots LLC and are protected by United States and international copyright, trademark, and intellectual property laws.
  2. Third-Party Trademarks: All game titles, character names, alliance terminology, and related imagery referenced within the Services (including trademarks related to Game of Thrones: Conquest, Warner Bros. Entertainment Inc., or HBO) are the property of their respective copyright and trademark owners. Rho Bots LLC is an independent software developer providing community logistics utilities and is not affiliated with, endorsed by, or sponsored by Warner Bros. Entertainment Inc., HBO, or Discord Inc.

8. Disclaimer of Warranties

Section titled “8. Disclaimer of Warranties”

THE SERVICES ARE PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS, WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, ACCURACY, OR NON-INFRINGEMENT.

RHO BOTS LLC DOES NOT WARRANT THAT:

  • THE SERVICES WILL FUNCTION UNINTERRUPTED, SECURE, OR ERROR-FREE.
  • OPTICAL CHARACTER RECOGNITION (OCR) WILL IDENTIFY 100% OF CHARACTERS OR DATA FROM LOW-RESOLUTION OR NON-STANDARD GAME SCREENSHOTS.
  • DISCORD GATEWAY CONNECTIONS OR THIRD-PARTY HOSTING WILL BE FREE OF OUTAGES OR LATENCY.

9. Limitation of Liability

Section titled “9. Limitation of Liability”

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL RHO BOTS LLC, ITS DIRECTORS, OFFICERS, EMPLOYEES, OR AGENTS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, USE, GOODWILL, OR IN-GAME ADVANTAGE, ARISING OUT OF OR IN CONNECTION WITH YOUR ACCESS TO OR USE OF (OR INABILITY TO ACCESS OR USE) THE SERVICES.

OUR TOTAL AGGREGATE LIABILITY FOR ANY CLAIM ARISING OUT OF OR RELATING TO THESE TERMS OR THE SERVICES SHALL NOT EXCEED THE GREATER OF FIFTY U.S. DOLLARS ($50.00) OR THE TOTAL AMOUNT PAID BY YOU TO RHO BOTS LLC FOR THE SPECIFIC SERVICE GIVING RISE TO THE CLAIM IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM.

10. Indemnification

Section titled “10. Indemnification”

You agree to defend, indemnify, and hold harmless Rho Bots LLC, its affiliates, officers, members, and employees from and against any claims, liabilities, damages, losses, and expenses (including reasonable legal and accounting fees) arising out of or in any way connected with your violation of these Terms, your misuse of the Services, or your violation of any third-party right or applicable law.

11. Modifications to Services and Terms

Section titled “11. Modifications to Services and Terms”
  1. Service Modifications: We reserve the right to alter, enhance, suspend, or discontinue any feature of our Services at any time with or without prior notice.
  2. Terms Updates: We may update these Terms periodically to reflect operational, legal, or regulatory changes. When updates occur, we will revise the “Last Updated” date at the top of this document. Continued use of our Services following the posting of revised Terms constitutes your acceptance of the changes.

12. Governing Law and Dispute Resolution

Section titled “12. Governing Law and Dispute Resolution”

These Terms shall be governed by and construed in accordance with the laws of the State of Florida, United States, without regard to conflict of law principles. Any dispute, claim, or controversy arising out of or relating to these Terms or the breach thereof shall be brought exclusively in the state or federal courts located in Pinellas County, Florida, and you consent to personal jurisdiction and venue in such courts.

13. Contact Information

Section titled “13. Contact Information”

If you have any questions, legal notices, or inquiries regarding these Terms, please contact us at: